Meeting 2014 08 15¶

Formal Meeting for Release and Team Discussions (PCGen 6.03 BETA Cycle)¶

Board Members Present¶

Arch - Tom Parker
Code - James Dempsey
Chair - Andrew Maitland

SUMMARY:¶

Team Reports (JIRA Numbers for last 28 days)
Release schedule: Beta Monday (Aug 17th/18th), beta next weekend (23rd Aug), RC on 30th Aug, 6.4.0 release 6 Sept.
JAVA changed to 1.7 on September 7th
GIT/SVN change discussion scheduled for the Sept 12th/13th Meeting.

RAW LOG:¶

[17:04] <@[Chair]Andrew> Greeting everyone, welcome to our Board of Directors meeting for August 15th/16th 2014
[17:05] <@[Chair]Andrew> (Bangs Gavel)
[17:05] <@[Chair]Andrew> Our Agenda is:
[17:05] <@[Chair]Andrew> 1) Team Discussion - Readiness for next release
[17:05] <@[Chair]Andrew> 2) Outstanding Blockers for release
[17:05] <@[Chair]Andrew> 3) Other high priority discussions
[17:05] <@[Chair]Andrew> 4) Open Forum if time remains
[17:06] <@[Chair]Andrew> James, let's begin with you. Passes talking stick
[17:08] Stats for the last 4 weeks: code features: 6 requested and 5 resolved; Bugs: 17 reported and 17 resolved; New Tags: Issues: 2 requested and 1 resolved
[17:08] Most activity has been in bug fixing and output improvements. I've contributed a fair bit to the OS issues too. There are still a few code bugs which it would be best to fix before a stable release.
[17:08] On the LST Editor front, progress is slow with some UI design issues to be resolved. If we want to include it in 6.4, there might be a reasonable delay.
[17:09] Questions?
[17:09] <@[Chair]Andrew> How significant of a delay are we anticipating?
[17:10] Hard to say - it has been hard to get traction on the editor and my time will be scarce very shortly
[17:10] I would recommend against a delay
[17:10] While I'd really prefer not we may be better to progress without it unless there is extra help on that front
[17:11] What type of help are you looking for?
[17:11] <@[Chair]Andrew> You want me to contact Connor and see if he can give a hand? Otherwise I'm with Tom on the extended delay.
[17:11] and is it well defined enough that I can pick up some of it, or does it require too much background
[17:11] I think at time time just someone as a sounding board would be most helpful
[17:12] but given our target was to have the release out by the end of August I think we should proceed with that and not squeeze the editor in at the last minute
[17:13] <@[Chair]Andrew> Yeah, disappointed to not have an editor, but we shouldn't hold up everything for it.
[17:13] <@[Chair]Andrew> Can we focus that remaining time on the OS sheet conversions?
[17:15] I'd be able to do one more conversion i that time - it is around 6+ hours per sheet from experience
[17:15] I'd be happy to sort out the build to merge previews and output also
[17:15] <@[Chair]Andrew> However you feel best suited to handle the time
[17:16] <@[Chair]Andrew> (That's it for me on questions)
[17:16] <@[Chair]Andrew> Tom - you ready to go next?
[17:17] sure
[17:17] Arch is actually easy, since it kind of stops at Beta :)
[17:17] So no real news on that front
[17:18] I guess I do have one more question for James... Do you have a list of the issues you think should be best to fix? I can help look into them, since I'm really in code-mode at the moment as we approach release
[17:18] Sure, I'll send you a list
[17:18] ok, that would be great
[17:18] I don't have anything else... any questions for me
[17:19] <@[Chair]Andrew> None here...
[17:19] <@[Chair]Andrew> Guess it's my turn
[17:20] <@[Chair]Andrew> Admin - I revamped some of the Data Trackers to use the more conventional JIRA system to display "RE-OPENED" as a Resolution. I also cleaned up the workflow so the path was a little easier on the monkey dealing with it.
[17:20] <@[Chair]Andrew> Website - no news to report on that front.
[17:20] <@[Chair]Andrew> Content
[17:21] <@[Chair]Andrew> Eric has been fixing up the docs. I was looking over them and opened a couple of bugs for minor typos
[17:22] <@[Chair]Andrew> OS - Tackling minor "bugs" and cleaning up the sheets. Waiting on conversion before tackling certain issues with the sheets.
[17:22] <@[Chair]Andrew> Data - according to Jira we have 19 issues resolved in the last 30 days.
[17:23] <@[Chair]Andrew> Some unrecorded bugs since not everyone is logging bugs in the system before pushing in fixes.
[17:23] <@[Chair]Andrew> (I sent a friendly reminder to the lists about that).
[17:23] <@[Chair]Andrew> At this point I'm smacking Bugs as soon as they are raised.
[17:24] <@[Chair]Andrew> Questions?
[17:24] Andrew, the stats I am seeing for the last 28 days are data bugs: 50 reported, 59 resolved, data features, 7 requested, 7 resolved, OS issues, 14 reported, 62 resolved
[17:25] So a massive effort
[17:25] <@[Chair]Andrew> Huh, wonder why the roadmap is showing different numbers then...
[17:26] That's only for the upcoming release, not what is already released
[17:26] <@[Chair]Andrew> Ah, that would explain it...
[17:27] <@[Chair]Andrew> I presume no questions - PR Report (Paul G. is at GenCon and should be meeting with PCGen Fans as we speak).
[17:27] Nice
[17:27] <@[Chair]Andrew> Waves at Paul
[17:28] <@[Chair]Andrew> Yeah, I got a nice little reminder asking if I would be making it. ;)
[17:28] <@[Chair]Andrew> On to #2 - Blocker Issues?
[17:28] <@[Chair]Andrew> James this is your arena.
[17:30] I think the system is generally in good shape. There are a couple of issues from July that it would be good to fix if we can but nothing that holds up the release that I know of
[17:31] I've even given GMGen a run and it is working pretty well
[17:31] <@[Chair]Andrew> Nice
[17:31] <@[Chair]Andrew> Data is running clean to my knowledge, no blockers on my end. Minor bugs that would be nice for the users - I'm sure - but nothing that prevents release.
[17:33] <@[Chair]Andrew> We doing another beta or we feeling good about RC then?
[17:33] We'll do another beta I think
[17:34] Lets say beta next weekend (23rd Aug), RC on 30th Aug, 6.4.0 release 6 Sep
[17:35] Sound ok?
[17:35] <@[Chair]Andrew> Sounds fine to me. Why an additional week for the next beta though?
[17:35] or we can do an extra beta on Monday
[17:35] If you want the code and OS changes, they have to be in a beta
[17:36] <@[Chair]Andrew> Fair enough. Extra beta on Monday sounds good.
[17:36] ok
[17:36] works for me too
[17:37] <@[Chair]Andrew> That moves on to #3 - High Priority Business
[17:37] <@[Chair]Andrew> Anyone have anything they want to discuss?
[17:39] <@[Chair]Andrew> I have two topics - GIT usage for features/branches (James is likely a better person to speak on this subject) and clarifying the Java will upgrade to 1.7 once we branch 6.4
[17:40] Git is a big change and deserves a full prepared discussion
[17:41] These days I am far more comfortable with Git as I use it regularly at my day job
[17:41] <@[Chair]Andrew> So, put it on agenda for a Deep Dive then? Or do we want the remaining meetings just for Release discussions?
[17:41] However such a move is a big step
[17:42] I'd prefer release discussions personally as that should be our focus
[17:42] On Java 7, I would recommend switching the day after the 6.4.0 release
[17:42] <@[Chair]Andrew> That's why I asked. Post Sept 6th's release then for GIT discussion.
[17:43] Sounds good
[17:43] <@[Chair]Andrew> And the Java changes the day after 6.4.0 is released into the wild...
[17:44] *** Nirgali42 has quit IRC: Quit: Lost terminal
[17:44] <@[Chair]Andrew> That's pretty much it for me. Segway - do we know why the release dates on SF is incorrect? (I have an open tracker or two about it from users)
[17:45] I haven't had the bandwidth to examine it
[17:46] <@[Chair]Andrew> Okay. When I'm not miserable with allergies, and track down my access codes, I'll take a look then.
[17:46] The html is in svn
[17:46] <@[Chair]Andrew> True, but the real code is on that evil to access server.
[17:47] Trunk/website/03_get_pcgen.php
[17:47] and those pages are still hosted on the sourceforge site
[17:47] <@[Chair]Andrew> Okay, I'll take a look at it then.
[17:47] <@[Chair]Andrew> Looks like we'll be ending early today. :)
[17:48] <@[Chair]Andrew> Unless you or Tom have anything further, I say we can wrap this meeting up.
[17:48] Nothing from me
[17:49] <@[Chair]Andrew> (Bangs Gavel) This meeting is closed.

END MEETING

Source: Meeting 2014 08 15 (original PCGen wiki)